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STATUTE

GOVERNING THE GLOBAL ENERGY PRIZE

The Global Energy Prize recognises outstanding achievements in energy research and technology around the globe. Established more than 15 years ago, the Prize has become a respected award, not only because of its monetary value, but also because of the recognition it confers for scientific work that contributes to the benefit of humanity.

THE STATUTE ABOUT THE INTERNATIONAL ENERGY AWARD
(PRIZE FOR RESEARCH IN THE FIELD OF ENERGY)
THE GLOBAL ENERGY PRIZE
is being edited in preparation for publication.

Moscow
2017 г.

1. TERMS AND DESIGNATIONS
1.1. The International Prize for Scientific Developments in the Field of Energy “Global Energy Prize” (hereinafter referred to as the Prize) is an independent scientific award for outstanding results of scientific research, scientific, technical and theoretical developments and systemic studies of global problems, laws and prospects of the development of power industry, aimed at validating new methods of effective power production, creating new efficient types of power sources, significantly increasing the technical and economic performance of already known types of power sources while ensuring their safety and compliance with all environmental requirements aimed at sustainable development of civilization.
1.2. The Global Energy Association on development of international research and projects in the field of energy (hereinafter referred to as the “Organizer”) is a legal entity that manages the Prize and organizes the nomination process according to these Regulations.
1.3. The nomination process is the annual cycle of the Prize, consisting of the following principal phases: the extension of the nomination pool, sending information letters about the beginning of the next annual cycle to the nominating persons, submission of nominations by nominating persons, examination and selection of the Prize Laureates by the Global Energy Prize International Award Committee (hereinafter, the International Committee).
1.4. The International Committee is the body that annually elects the laureates of the Prize from among the nominees (see sections 5 and 6 of these Regulations).
1.5. The laureate of the Prize is an honorary international title, which is awarded to research workers among the nominees of the Prize for outstanding scientific achievements in the field of energy (paragraph 2.2 of these Regulations).
1.6. A nominee of the Prize is a person presented to compete for the Prize. The nominees admitted to the competition by the Organizer in accordance with these Regulations, and ranking in accordance with the results of the international examination, form the long list of the Prize.
1.7. A nominating person is a person to whom the Organizer delegated the exclusive right to line up the nominees for the Prize. All the nominating persons form the nomination pool of the Prize (paragraphs 3.2, 3.6 of these Regulations).
1.8. The nominating submission is a form in the electronic system for filing nominating submissions, filled by a nominating person in order to nominate a candidate for the Prize in accordance with the procedure approved by these Regulations (paragraphs 3.3, 3.8).
1.9. The Expert evaluation is the evaluation of each nomination submission for the applicants from the long-list, filed by an independent international expert (hereinafter referred to as an expert) and presented in the form of an expert report (paragraphs 4.2 to 4.7 of these Regulations).
1.10. The Working Group of the International Committee (hereinafter referred to as the “Working Group”) is a temporary working body elected annually by the International Committee from its members, to carefully study the contribution of the nominees and to prepare the shortlist of the Prize (paragraphs 4.9, 4.10 of these Regulations). The Working Group is elected within 30 days after the completion of the second stage of the expert evaluation (international expert evaluation).
1.11. The shortlist of the Prize is a list of 10 nominees selected by the members of the International Committee’s Working Group from the first 20 nominees of the long list.
1.12. The Prize fund is the monetary part of the Prize, established by the Organizer and distributed among the Prize laureates according to the decision of the International Committee.
1.13. The award of the Prize is a decision of the International Committee, formalized by a protocol signed by the Chairman of the International Committee.


2. GENERAL PROVISIONS
2.1. The prize is awarded annually, with the elected number of laureates ranging from two to three people.
2.2. The nominations for the following categories are accepted for consideration:
2.2.1. Power engineering.
2.2.2. Exploration, extraction, transportation and processing of fuel and power resources.
2.2.3. Renewable energy.
2.2.4. Bioenergetics.
2.2.5. Fuel cells and hydrogen energy.
2.2.6. Heat power engineering.
2.2.7. Nuclear energy.
2.2.8. New materials used in energy.
2.2.9. Effective use of energy.
2.2.10. Management in the energy sector.
2.3. The Prize has the following goals:
2.3.1. Implementing theoretical, experimental and applied research and development in the field of energy, improvement of international cooperation in this area of knowledge.
2.3.2. Stimulating and attracting leading specialists from different countries, international organizations, as well as public and commercial structures to solve the most significant problems and meet goals in the energy sector.
2.4. The Prize is awarded by the decision of the International Committee in accordance with the procedures established by these Regulations.
2.5. The award package of the Prize includes: a gold medal, a gold badge, a diploma and a monetary part (the Prize fund). The amount of the monetary part of the Prize is established annually by the Organizer and published on the information resource www.globalenergyprize.org.
2.6. The prize is not awarded:
- to the same person for the same achievement twice;
- to persons who are members of the International Committee, and also within two years after their withdrawal from the committee;
- posthumously.
2.7. The working languages of the Prize are Russian and English.

3. NOMINATION PROCEDURE
3.1. The Prize laureate can be a citizen of any state.
3.2. The nominating persons have the exclusive right to line up nominees. The nominating persons include:
3.2.1. Laureates of the Global Energy Prize, Nobel Prize winners, laureates of the Kyoto, Max Planck, Wolf, Balzan, Sheikh Zayed, Energy Globe, Goldman Environment Awards, and UNEP Sasakawa Prizes.
3.2.2. Members of the Russian Academy of Sciences (Department of Earth Sciences, Department of Physical Sciences, Department of Chemistry and Materials Science, Department of Energy, Mechanics and Machine Building, Department of Nanotechnology and Information Technology, Department of Global Problems and International Relations).
3.2.3. Members of national (regional) committees for the support of the Prize who are not members of the International Committee.
3.2.4. Research workers and/or organizations represented by their representatives, specially invited by the Organizer to join the nomination pool.
3.3. The nomination submissions are accepted annually within the deadlines set by the Organizer and published on the website of the Prize www.globalenergyprize.org, and for 81 days from the starting date of nomination submissions receipt. 
3.4. It is not allowed to nominate persons who performed only administrative and/or organizational functions.
3.5. Self-nomination for the Prize is not allowed.
3.6. The nominating person can submit up to three nominations during one nomination process. The exception is made for the national (regional) public committees supporting the Prize, which have the right to submit as many nominations for the Prize as the Organizer will determine. Each nominee is presented with a separate nomination submission.
3.7. The nomination process is conducted on the basis of principles of strict confidentiality. Any preliminary public discussion of the nomination process or its phases is not envisaged, the nominating persons and other participants in the process have no right to inform anyone about the submitted nominations.
3.8. The basic requirements for filling the nomination submission:
3.8.1. A motivation letter (no more than five pages) with a detailed justification for the nomination of the nominee should be attached to the submission.
3.8.2. The submission should contain a concise, clear, unambiguous, and specific description of the merits for which the nominee is nominated for the Prize.
3.8.3. A list of the most important works (publications) by the nominee on the topic of the nomination should be attached to the submission.
3.8.4. The submission can be accompanied by a detailed and documented rationale of the merits of the nominee (international patents, publications in fundamental areas of research, conclusions made by energy departments, leading energy companies, scientific councils of leading scientific and technical centers in energy sector, etc.).
3.9. The nomination submissions are accepted for consideration if they meet the listed requirements and if they are received by the Organizer during the nomination processes of the last two years, namely:
3.9.1. Nomination submissions for the nominees from the shortlist of the previous nomination cycle (excluding the selected Prize laureates).
3.9.2. All the nominations for the current nomination cycle that are admitted to the competition.
3.10. The Organizer has the right to establish incentives for the nominating person who suggested the nominee subsequently elected as Prize laureate.

4. PROCEDURE FOR THE CONSIDERATION OF NOMINATION SUBMISSIONS
4.1. On receipt of the nomination submission, the Organizer proceeds to initial expert evaluation, checking for compliance with these Regulations.
4.2. The Organizer sends all the nomination submissions that passed the initial expert evaluation to the second stage of verification: the international expert evaluation. Its purpose is to assess the contribution of each nominee and the compliance with the criteria listed in paragraphs 2.2 and 2.3 of these Regulations.
4.3. If several nomination files submitted for one nominee contain a similar wording of the nomination, the experts consider them as a whole.
4.4. The international expert evaluation is carried out by independent experts within the period established by the Organizer, but not longer than 45 days.
4.5. The experts should not have common works and publications with the nominating person and nominee.
4.6. Each nomination is reviewed by at least three independent experts, each of them drawing up an examination report that meets the evaluation criteria established by the Organizer.
4.7. The information on the experts’ personal identification is not subject to disclosure by the Organizer. The results of the expert evaluation are not public.
4.8. Upon completion of the second phase of expert evaluation, the Organizer has the right to request the necessary additional information on the nomination submission directly from the nominees, for further transfer of these materials to the Working Group and the International Committee.
4.9. The results of the expert evaluation are forwarded to the Working Group.
4.10. Within 30 days after its election, the Working Group conducts the third phase of the expert evaluation, forming a shortlist of nominees for presentation to the International Committee. In doing that, the group relies on the materials of nomination submissions (paragraph 3.8), on the results of the expert evaluation (paragraph 4.6) and additional materials collected by the Organizer (paragraph 4.8) and the members of the Working Group.
4.11. The organizer has the right to announce the names of the nominees included in the shortlist before making the final decision on the current year’s Prize laureates.

5. INTERNATIONAL COMMITTEE
5.1. The International Committee consists of 20 members who are leaders of reputable scientific organizations, eminent research workers who have achieved international recognition in the field of energy, as well as statespersons and public figures. The Organizer forms and approves the composition of the International Committee every 4 years.
5.2. The continuous executive management of the International Committee is exercised by the Chairman and the Scientific Secretary of the International Committee. The Chairman of the International Committee is elected for a period of 4 years by the general meeting of the Organizer’s members, from the nominees proposed by the Organizer. The Scientific Secretary of the International Committee is appointed by the general meeting of the Organizer’s members simultaneously with the election of the Chairman of the International Committee for a period equal to the election period of the Chairman of the International Committee.
5.3. The Members of the International Committee have the right:
5.3.1. To participate in all the meetings of the International Committee and in all official events of the Prize, including the annual ceremony of awarding the Prize laureates.
5.3.2. To obtain all necessary information on the activities of the International Committee and on the progress of the nomination process.
5.3.3. To obtain the information about the works submitted to the competition and to view their content.
5.3.4. To make annual additions to the list of the persons nominating for the Prize.
5.3.5. To make suggestions on improving the work of the International Committee and the nomination process as a whole.
5.4. The Members of the International Committee have the following obligations:
5.4.1. To observe the requirements of these Regulations and other fundamental documents of the Prize.
5.4.2. To advocate the ideas of the Prize and the Prize laureates’ achievements, to improve the image and raise the profile of the Prize internationally, to increase the number of persons nominating for the Prize, attracting professionals from different countries.
5.4.3. Not to allow any actions or statements that may prejudice the interests of the Prize, or the Organizer’s business reputation.
5.4.4. Not to disclose information related to the work of the International Committee, including the selection and discussion of the nominees’ works.
5.4.5. To keep secret the decisions of the International Committee on awarding the Prize until the official announcement of the Prize Laureate is made in accordance with the procedure specified in these Regulations.
5.5. The Organizer has the right to annually rotate the members of the International Committee. Members can be withdrawn from the committee on the following grounds:
5.5.1. Absence at meetings of the International Committee two times in a row.
5.5.2. Voluntary decision to withdraw from the International Committee.
5.5.3. Inability to fulfill the duties of a member of the International Committee for health reasons.
5.5.4. Death of a member of the International Committee.
5.6. The members of the International Committee receive compensation for attending the annual meeting of the International Committee on awarding the Prize. The amount of this fee is determined by the Organizer.

6. PROCEDURE FOR ELECTING THE PRIZE LAUREATES
6.1. The decision to award the Prize is made by the International Committee within 60 days after the expiration of six months after the start of the nomination process. The date of the meeting of the International Committee is made public in the Organizer’s official publication, that is in the Organizer’s website at: www.globalenergyprize.org.
6.2. The meeting is considered duly constituted if more than half of the members of the International Committee attend it.
6.3. At the meeting of the International Committee, a member of the Working Group elected by a majority vote presents the nominees included in the shortlist of the Prize.
6.4. The voting ballot includes 10 nominees, by order of their ranking in accordance with the reasoned recommendations of the Working Group approved by the International Committee. Each nominee can be added to the ballot only once. Based on the results of voting, the International Committee must determine not less than two and not more than three Prize laureates.
6.5. At the voting, each member of the International Committee has the right to use one to three votes. They cannot abstain or evade from voting.
6.6. The Prize laureates are determined by a majority vote of at least 2/3 of the number of the members of the International Committee who participate in the voting. The voting is carried out using an electronic ballot submitted by the Organizer.
6.7. If it is impossible to make a decision, and also if one nominee is elected as a laureate in the first round of voting, the members of the International Committee conduct the second and subsequent rounds. The nominee chosen as a laureate by the results of voting does not participate in subsequent rounds of voting. In the event if only two laureates are elected following the results of the voting, the members of the International Committee decide on the expediency of conducting another round to determine the third laureate.
6.8. Absentee voting on the subject of awarding the Prize is not allowed; however, it is possible to organize remote online voting of a member of the International Committee using technological tools, provided that the confidentiality of filling the ballot card and of the voting process is ensured.
6.9. The International Committee in the person of the academic secretary or one of the members, on behalf of the Chairman, draws up protocols of voting, based on the results of each round. To certify the voting protocols, a commission of three persons is elected from among the members of the International Committee present.
6.10. The International Committee has the right to make corrections in the wording of the submission of the nominee elected as a Prize laureate, for informing the public.
6.11. All the comments on the procedure for making a decision or voting on the award of the Prize at meetings of the International Committee are considered by the International Committee only on the day of the meeting.
6.12. The International Committee shall announce the final decision on awarding the Prize of the current year not later than 15 days after the meeting, and to announce the date and place of the awarding of the Prize Laureates, in consultation with the Organizer.


7. AWARDING PRIZE LAUREATES
7.1. The Prize is awarded in a solemn ceremony by the President of the Russian Federation or his authorized representative.
7.2. The persons who are awarded the Prize, are awarded with the honorary international title of Global Energy Prize Laureate and with an award package (paragraph 2.5). The financial part of the Prize is paid to the Prize laureates not later than 45 calendar days after the solemn ceremony of the award. The Prize Laureate has to wear the gold badge of the Prize on the left side of the chest at all the official events of the Prize. At other events, the Prize Laureates have the right to wear the gold badge of the Prize at their own discretion.
7.3. The award ceremony is held for the Prize laureates during the laureates’ week. A laureate must participate in all events set up by the Organizer during the laureates’ week, such as:
- the official press conference of the Prize Laureates;
- meetings of the Prize laureates with the research community;
- International Scientific and Practical Symposium “Energy of Thought”;
- the dress rehearsal of the award ceremony;
- meeting at the consulate of the country, the citizen of which is the laureate of the Prize;
- the solemn ceremony of awarding the Prize;
- the reception in the honor of the Prize Laureates;
- other events in accordance with the program of the laureates’ week.
7.4. At the award ceremony, the Prize Laureate shall give a short speech, having submitted the text of it to the Organizer not later than two weeks before the ceremony.
7.5. The Prize Laureate must comply with the dress code of the awards ceremony and of the solemn reception in honor of the Prize Laureates: black tie (black tuxedo for men and evening dress for women).

8. PRIZE LAUREATES
8.1. A Global Energy Prize Laureate receives the official status of the “Face of the Prize,” thereby giving consent to the use of his/her photographs and photographs of his/her family members and other images during events and in the Organizer's information materials aimed at promoting the Prize, as well as the consent to publication of his/her interviews and citations in the media. The respective rights and obligations of the parties are regulated by the contract, which the Prize Laureate signs with the Organizer.
8.2. The Prize Laureate is obliged, at no cost, to do the following:
8.2.1. Within one year after the awarding, to participate in at least three events (speeches, lectures, awarding prizes to winners of various contests, etc.) held by the Organizer.
8.2.2. To indicate their status of laureate, when registering and participating in international events, and in the original author's data of articles or interviews, during his/her lifetime.
8.2.3. To inform the Organizer about the most significant events in which he/she plans to participate, about published articles, interviews, books, and provide relevant photo and video materials, quotes of speeches etc.
8.2.4. To participate in the publications devoted to the Prize laureates and the works for which they were nominated, and to present the following materials for it:
- creative autobiography;
- text and illustrations for the Laureate’s lecture;
- text of speech at the awarding of the Prize;
- photographs of their own choice, illustrating the autobiography;
- bibliography.

9. CONDITIONS OF PROVIDING SERVICES FOR THE LAUREATE AND GUESTS OF THE PRIZE EVENTS
9.1. The conditions of providing services for the laureate within the laureates’ week of the Prize:
9.1.1. The laureate and one accompanying person are reimbursed for business class travel expenses, on the terms and conditions of the Organizer, as well as for the accommodation in a 4 or 5* hotel for the time of participation in the events of the Prize, taking into account the time required for arrival and departure.
9.1.2. The laureate and one accompanying person are assisted in obtaining Russian entry visas (the expenses for the consular fee are covered).
9.1.3. For the duration of the stay, a high-performance car is assigned to the laureate.
9.1.4. The laureate of the Prize is given an attaché, whose task is to accompany the laureate within the program and coordinate his/her interaction with the Organizer.
9.1.5. The Organizer provides a high-performance car or minivan for the Prize laureate’s arrival and departure at an airport or a railway station.
9.1.6. The Organizer books the rooms for accompanying persons in the same hotel with the Prize laureate or in another hotel at his/her request, for the stated time (the rooms are paid at the expense of the applicant/guest).
9.1.7. The Organizer provides the services of an interpreter of the English language who accompanies the Prize laureate for the duration of the event.
9.1.8. All of the above services are provided to the current year Prize laureate free of charge. The cost of the services received by the Prize Laureate on his/her own initiative and without prior agreement with the Organizer is not reimbursable.
9.1.9. All additional services (room service, mini bars, bars, laundry, cleaning and ironing, hotel administrator’s services, telephone calls, Internet services, use of the business center, meals outside the program, exchange or purchase of travel documents without coordination with the Organizer) are paid by the Prize laureates independently and are not compensated by the Organizer.
9.1.10. The Prize Laureates of past years pay for all of the above services themselves, unless otherwise determined by the Organizer for a specific event of the Prize.

 

9.2. The conditions of providing services for the members of the International Committee and guests of the Prize at Prize events:
9.2.1. Members of the Organizer’s administrative bodies, current members of the International Committee, and guests of the Prize, participate in the events of the Prize, as determined by the Organizer.
9.2.2. The participants of the Prize events specified in clause 9.2.1 of these Regulations get the following services:
- reimbursement of the travel expenses only, in accordance with the procedure and terms determined by the Organizer, as well as accommodation in a 3-5* hotel for the period of participation in the events of the Prize;
- if necessary, the assistance is provided in obtaining Russian entry visas (the expenses for the consular fee are covered);
- are accompanied from and to the airport or railway station;
- transfer is provided for all activities included in the Prize program;
- translation services are provided for the duration of the Prize events;
- invitation tickets and programs are provided for all the events of the Prize.

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